To our guests …

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We are a business primarily based on hosting group events. As we receive many inquiries and requests on a multiple of platforms, we offer on-line request forms to help clients communicate their exact expectations. These forms are the tools we need in order for us to help you achieve your planning goals. We hope this can be the start of your successful event! 

Once you have completed all the forms that you need, you can send them direct to our sales coordinator at sales@bowenislandlodge.ca and we will get back to you as soon as we can. Please keep in mind, the earlier we know about your event, the better service we can offer based on your needs.

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THE FORMS YOU NEED...

Guest Information

First things first, we want to know something about you and your event. If you can keep your group name consistent as you complete all forms that will help us stay organized. You don’t need to complete every blank space on the form if it’s something you haven’t decided yet. New information or changes can be added as you see fit.






Bowen Room

The Bowen Room is our large multi-purpose meeting space and offers great views, a fireplace and access to the patio.. It is suitable for groups of over 30 guests, or groups who wish to have their work sessions and meals in one space. This request form outlines the services you may  need from us when you are using the room, including both hardware and software equipment, floor plan of your event set-up and any special requests. Please take a moment to consider exactly what your group will need and be as specific as you can.

Board Room
& Cove Suite

There are two smaller flexible meeting spaces at the Lodge. We believe that they function well for groups as large as 20 and they offer flexible and efficient spaces at reasonable prices. The Board Room is for those who are looking for an affordable meeting space that is a bit more formal. The Cove Suite will be the right place for you if you are a small group of friends looking for a cozy place to hang out. Please specify services you that you need in this rental form. 

Guest Room Map

Assigning the right person into the right room is a very good start of any enjoyable stay! We hope this detailed map can help you visualize and plan the right room for each of your guests.

Room Assignment

We would like to know how every one of your important group members can best be accommodated, so please send us this room selection form at your earliest convenience. If you don’t really mind how rooms are assigned among the guests, you can just leave it to us, because we will try our best to get the job done for you. 

Catering Service

This form allows you to select food options from our menu and customize meals for guests who have special dietary requests or food allergies. Also of importance, we would like to know what time you wish to start your meals, end your meals and how many guests are these meals for.

Event Itinerary

It’s always good to share your event itinerary with us and indicate if there will be specific events that  occur at specific times. We have provided a sample template.